Are you looking for a document management solution for your business? While it does depend on the size and nature of your business, chances are that you’ve been exploring ways to increase productivity, save money, and reduce or eliminate unnecessary waste.
There are a variety of departments that could benefit from document management systems. The ones that may benefit the most, however, tend to include the Accounts Payable, Accounts Receivable, Contracts Management, and Human Resources departments.
How many sheets of paper do your employees use every day? What about every year? A recent survey found that every United States’ office worker uses around 10,000 sheets a year. Given that 85% of business documents continue to be printed on paper, the Paperless Project Coalition states that a significant amount of paper is wasted on a daily basis. Furthermore,StopWaste.org states that 17% of everything that an office prints out ends up as waste.
Were you aware that printer and copier costs are a significant expense for businesses? In fact, after rent and payroll, these costs are usually the largest. This is because the average annual per-employee printing costs range between $600.00 and $1,300.00.
Then there’s the time involved when employees are searching for information along with printing and filing documents. According to Interact, 19.8% of work time is wasted when employees are needed to search for the information necessary for them to effectively perform their jobs.
When documents are misfiled, mislabeled, or untracked, an average of 4 weeks of lost productivity can occur every year. Since employees will need to have these materials in-hand before completing projects and performing other tasks, this can greatly reduce productivity.
The Gartner Group reports that 15% of a business’ paper documents are misplaced on a regular basis. Another 7.5% of these documents are totally lost. This can definitely interfere with a business’ day-to-day operations and overall productivity.
The costs associated with filing a document range around $20.00 each. However, when a document is misfiled, it can cost a business $125.00 due to lost productivity. As a result, filing is a source of office debt.
There are a variety of solutions available for print management, which includes print management software.
Since you’re interested in workable solutions, you can find out more about the print management services that will work best for your business.