When moving into a new office building, there are plenty of issues to consider. One task with the highest priority is ensuring that a setup in the new office runs smoothly and doesn’t result in any lost productivity. This goal can be accomplished by creating an easy-to-follow office furniture installation checklist for when you arrive. These guides include the installation of cubicles, desks, desk chairs, technology, and various filing systems.
In many cases, these responsibilities are handled by professional office moving companies, so this guide will give you a good idea of what to expect. However, if you are in charge of your office relocation plan, here is some advice on what to include in your moving and office furniture installation checklist:
1. Have furniture and other office equipment delivered. Assuming that your new office will only include what you needed from the old one, you shouldn’t have too much clutter to sift through once you arrive. In some cases, older office equipment may have been thrown away, sold, or donated if it was no longer required. For instance, if you’re purchasing a new photocopier, you’ll want to have a place for it in the new facility. Give yourself plenty of space to set up.
2. Choose a layout. This was probably decided fairly early in the business moving plan, and it may also be dictated by the structure of the new building. For instance, there may only be certain areas where copy rooms, break rooms, and managers’ offices will fit, and you have to consider where specific departments will be housed. When it comes to choosing the setup for cubicles and desks, you have some freedom if you have a lot of space. Also, open-plan offices are big in some industries and can save time setting up cubicles.
3. Assemble your furniture. If you brought the old fixtures with you to the new office, you have already had to break furniture down. However, if you purchased new desks and chairs for a new building, then you may have had these items delivered, though they may not be assembled. If you’re unable to build furniture yourself, be sure to hire an office furniture installation company.
4. Place equipment where it needs to be. This may involve relying on your IT team or a company specializing in facility decommissioning to install new systems. Tasks related to equipment setup may include hooking up computers, moving and programming copiers and fax machines, and implementing new or previous telephone systems. Finally, make sure that filing cabinets are easily accessible throughout the building.
By using this moving and office furniture installation checklist, you can ensure that the move to the new office is easy, efficient, and fast. Don’t be afraid to reach out to a professional mover or other services if you know that these tasks will take you too much time. Have questions? Contact a furniture installation specialist or leave a comment.